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UCO Photographic Arts Equipment Reservation Instructions

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UCO photo arts equipment rentals are available to students currently enrolled in Photographic Arts classes.

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Reserving Photo Equipment  |  Reserving Lighting Studio  |  Check-Out/Check-In Procedures  |  Equipment Loan Policy

How to reserve photo equipment:

1. Access equipment reservation: https://ucopa.booqable.shop/

 

2. Click “Catalog” or select a specific “Collection.”Screenshot of ucopa.booqable.shop. The Catalog tab is highlighted.

 

 

3. Select your desired reservation period.

Equipment reservations are made for up to 2 days max. Equipment is due back at 10am on due date. Friday reservations are due back the following Monday at 10am.

Lighting Studio reservations are limited to 2 hours at a time, up to twice per week.

Screenshot of booking website. "Select a rental period" is highlighted.

 

 

4. Item availability appears once reservation dates have been selected. Click on preferred item and select “Add to cart”, then “view cart.”

 

 

5. Review items, reservation dates/times. Click “continue shopping” to add more equipment for the same reservation dates. If satisfied with this reservation, click “Checkout”.

 

 

6. Sign in or sign up, if you don’t already have an account.

7. Read and accept “terms and agreements.”

 

 

8. Make any special requests in “Comments” section. Complete checkout.

 

9. Check email for confirmation. Check spam/junk folder.

10. To make changes or to cancel your reservation, you must contact the photo facilities manager or student worker:
In-Person: Gaddis Gallery, COM 104.
Contact: amackey5@uco.edu or (405)974-5887.

 

How to reserve the lighting studio:

Select date and two-hour time period.

  • The Lighting Studio may be reserved for two hours per day, up to twice per week.
  • Set-up and clean-up must be completed within the two hours.
  • Student ID must be left with the lab manager before use. ID will be returned once facility has been confirmed clean & organized by the lab manager.
  • If you are running late to your reservation time, you need to contact the lab manager before your reservation time via phone: 405-974-5887
  • If you no longer need to use the studio, or can’t make your reservation, you need to cancel your reservation before your reservation time.

 

 

Check-Out Procedure

  • Student will sign an “Equipment Loan Agreement” at the beginning of each semester before receiving any equipment or using facilities.
  • Student will use ucopa.booqable.shop to reserve and request equipment at least 30-minutes prior to check-out.
  • Items may be checked out from COM104 from 10 a.m.-5 p.m. on weekdays. Photo Facility hours are subject to change.
  • Check-out time-limit for most items is two days. Items are due back at 10 a.m. on due date.
  • Weekend check-out begins Friday and items are due back by 10 a.m. the following Monday.
  • Upon check-out, the student is responsible for inspecting equipment for errors, missing items and damages to limit liability.
  • Number of items checked out at one time may be limited to what is reasonable/fair, at the Photo Lab Manager’s discretion.

 

Check-In Procedure

  • Beyond normal wear-and-tear, the student is financially liable for the replacement of any lost or damaged equipment.
  • Students who do not abide by the time-limit for loaned equipment or do not show up for their reservation will be subject to a 3-Strike Policy: -Strike 1: Warning. Student must complete & sign a form acknowledging they understand the facility’s policies. -Strike 2: Prohibited from using facilities or equipment for 1 month. -Strike 3: Prohibited from using facilities or equipment the rest of the semester.
  • Students who return bags that are excessively dirty, wet, or have smell of cigarette smoke will be charged $10.00.
  • Student will review the returned equipment with the lab monitor to check for damaged or missing equipment.
  • The lab monitor will take possession of loaned equipment when the student signs their name on the “check-in sheet.” Student will be made aware of any financial responsibility via email.

 

Photo Arts Equipment Loan Policy

Photo Arts equipment is based on a first-come first-use system. Equipment availability is not guaranteed.

Photo Arts equipment is for Photo Arts class assignments or Photo Arts programming ONLY.

Students with outstanding Photo Arts violations CANNOT check-out equipment for any purpose until violations are resolved in full. Photo Arts violations are paid at the Nigh Bursar Office. Student must provide Photo Arts with a copy of the paid receipt.

Students who fail to comply with any requirement of this agreement and the policies set forth in the University of Central Oklahoma Code of Student Conductcould lose the privilege to use any and/or all equipment and will be reported to the Office of Student Conduct.